What happens if a tenant reports an emergency at night?

The agent replies right away with the safety instructions you have prepared, reminds the tenant to call 911 if there is any danger and reaches the person on call. Any expense, such as an emergency plumber, waits for your approval.

Can the agents send lease renewal notices?

They watch the deadlines and prepare the notices based on your decisions. You approve each notice before it goes out; lease terms and rent increases remain your decisions.

What happens to my tenants’ information?

It stays in your tools. Every access is defined with you, and no message goes out on your behalf without your approval.

In practical terms, what do the agents do day to day?

They answer tenants, open and track work orders, send rent receipts, follow up on late payments and watch lease expiry dates. You approve the expenses, notices and messages sent in your name.

Do the agents choose my tenants?

No. They can receive showing requests and gather applicants’ information, but choosing a tenant is always up to you, as are the lease terms.

How do I comply with Quebec’s Law 25 with AI agents?

Before getting started, Arkhame documents with you the information the agents process, the tools they can access and the people who can consult it. Your person in charge of the protection of personal information thus has the information they need; compliance remains your responsibility.

Can the agents answer my tenants in English?

Yes. They reply in the tenant’s language, in French or in English, based on the instructions and template messages you have approved.

What if an agent makes a mistake in a rent reminder?

Reminders are submitted to you before they are sent: you see the list of tenants concerned and can remove a file or correct the message. If a mistake keeps coming back, Arkhame adjusts the agent’s instructions.

I only have a few units: is this for me?

Yes. You can start with a single agent, such as Tenants for requests or Rent for payment tracking, then add more when the need arises.

How much does a team of agents cost?

The cost is set according to your real needs, after a first meeting. It depends mainly on the number of agents and the tools to connect.

Your team

A team of AI agents
for managing your buildings

A water leak in the night, rents to track, leases to renew: property management never stops. Your agents answer, route and remind; you keep the decisions, the spending and the relationship with your tenants.

What is your line of work?

Your size

How big is your business?

Your team adapts: the number of people, how requests are routed and the estimated time saved.

First choose your line of work, above.

Property management · Your ready-to-use team

Your team, ready to work

Play a scenario as is, without filling anything in. Or build your team: add agents and name your people.

3 peopleCoordinator4 agents

14h

saved per weekRough estimate, based on the team you build

Your client

Your people They decide

StéphaneOwnerKeeps: Decides on major expenses and the future of his buildings
ValérieProperty managerKeeps: Approves work, notices and tenant selection
PatrickSuperintendentKeeps: Steps in on site and checks the condition of the units

The conductorCoordinatorReceives every request, hands it to the right agent and reports back to you. Your only point of contact.

Your agents They prepare, follow up, remind

TenantsAnswers tenants day and night, takes their requests and routes them to the right place.
MaintenanceOpens work orders, contacts suppliers and follows every repair through to completion.
LeasesWatches lease end dates and prepares renewal notices, based on your decisions.
RentTracks rent payments, sends receipts and politely follows up on late payments.

The foundation: your everyday tools

Email
Calendar
Phone and text messages
Property management software
Tenant portal

Play a scenario

LogSimulation, compressed timing

2:04 a.m.
A third-floor tenant writes: water is leaking from their bathroom ceiling.
2:05 a.m.
Tenants replies immediately with the safety instructions prepared by your team: don’t touch outlets or appliances near the water, protect your belongings, call 911 if there is any danger.
2:06 a.m.
Tenants passes the emergency on to the Coordinator, with the photos sent by the tenant.
2:07 a.m.
The Coordinator reaches Patrick, who goes on site and shuts off the water to the unit above.
2:20 a.m.
Maintenance finds an available emergency plumber; the Coordinator proposes them to Valérie for approval.
2:24 a.m.
Maintenance confirms the call-out and lets the tenant know: the plumber will arrive around 3 a.m.
8:00 a.m.
The Coordinator gives Stéphane a summary of the night: cause, measures taken, photos and next steps.

The hours counter is an estimate based on typical tasks; your results will depend on your actual volume. Everything can be adapted: this team is a starting point. Your final team is built with Arkhame, around your real needs and your tools.

The same day

Before, and with your agents

7:00 a.m.
Listen to the overnight messages: a water heater, a noise, a lost key
9:30 a.m.
Call three suppliers to find an available plumber
12:00 p.m.
Check who has paid their rent, unit by unit
3:00 p.m.
Look for a tenant’s lease to answer their question
9:00 p.m.
Prepare the renewal notices… in the evening

7:00 a.m.
AgentThe Coordinator handled the overnight requests: only one awaits your decision
7:15 a.m.
YouYou approve the work order in one clickYou can also edit it as needed.
9:00 a.m.
YouBuilding rounds: your hours go to your buildings and your tenants
1:00 p.m.
AgentRent has sent the receipts and prepared the late-payment reminder
5:00 p.m.
YouYou approve the notices prepared by Leases; the phone stays quietYou can also edit them as needed.

What you keep

Agents prepare and follow up. You decide.

No message goes out in your name without your approval. Decisions, advice and your client relationships stay yours.

Decisions about your buildings and major expenses
Tenant selection and lease terms
The relationship with your tenants and your suppliers
Approval of every notice or message sent on your behalf

You will choose their names. At Arkhame, ours are called Oracle, Athéna, Argus…

Meet our team

Frequently asked questions

Your questions

What happens if a tenant reports an emergency at night?
The agent replies right away with the safety instructions you have prepared, reminds the tenant to call 911 if there is any danger and reaches the person on call. Any expense, such as an emergency plumber, waits for your approval.
Can the agents send lease renewal notices?
They watch the deadlines and prepare the notices based on your decisions. You approve each notice before it goes out; lease terms and rent increases remain your decisions.
What happens to my tenants’ information?
It stays in your tools. Every access is defined with you, and no message goes out on your behalf without your approval.
In practical terms, what do the agents do day to day?
They answer tenants, open and track work orders, send rent receipts, follow up on late payments and watch lease expiry dates. You approve the expenses, notices and messages sent in your name.
Do the agents choose my tenants?
No. They can receive showing requests and gather applicants’ information, but choosing a tenant is always up to you, as are the lease terms.
How do I comply with Quebec’s Law 25 with AI agents?
Before getting started, Arkhame documents with you the information the agents process, the tools they can access and the people who can consult it. Your person in charge of the protection of personal information thus has the information they need; compliance remains your responsibility.
Can the agents answer my tenants in English?
Yes. They reply in the tenant’s language, in French or in English, based on the instructions and template messages you have approved.
What if an agent makes a mistake in a rent reminder?
Reminders are submitted to you before they are sent: you see the list of tenants concerned and can remove a file or correct the message. If a mistake keeps coming back, Arkhame adjusts the agent’s instructions.
I only have a few units: is this for me?
Yes. You can start with a single agent, such as Tenants for requests or Rent for payment tracking, then add more when the need arises.
How much does a team of agents cost?
The cost is set according to your real needs, after a first meeting. It depends mainly on the number of agents and the tools to connect.

Teams by line of work

See the team for another line of work

Your privacy

Your team stays in your browser

The first names you type and the team you build stay in your browser for the length of your visit: nothing is sent to or stored on a server (Quebec’s Law 25). They only reach us if you choose to write to us with “I want my team”.